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Privacy and Cookies

Our aims

The Council takes your privacy seriously. We always aim to follow the guidance provided by the Information Commissioner, and to comply with the Data Protection Act.

When you submit content to this site, any personal data only appears in relation to your content and is not re-used for any purpose by the Council.


The website does store cookies on your computer, but they do not contain personal or other data that could be used to identify you.

In line with our Information Governance policies, we aim to archive or delete data from our systems when it's no longer actively useful for providing the relevant service to you.

Privacy Statement

You can use Edinburgh Collected without registering for an account. If you do wish to register for an account, we request personal information from you on registration that will be used to manage your account and enable you to add memories and create scrapbooks.

Data is shared with EDINA (A division of Information Services – The University of Edinburgh in their role as data processor). EDINA will not view client data or digital assets except as necessary in the course of development or support.

We will not use your data for any other reason except on occasion, use the email you have supplied on registration to alert you to information that may affect your use of Edinburgh Collected e.g. system interruptions, prompts to check and update your personal data.

You can delete your account at any time. On deletion, all personal data used on registration is destroyed.

Conditions of processing

In processing personal information, The City of Edinburgh Council must comply with the EU General Data Protection Regulation and the Data Protection Act 2018.

Article 6(1)(b) processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.

Data will remain in the EU.

Incidents, complaints and comments

Data Protection Incident

If you are concerned about what we do with your data, or think something has gone wrong, contact the Council's Data Protection Officer to report a data protection incident.

The Council’s Data Protection Officer is:

Kevin Willbraham, Information Governance and Strategic Complaints Manager Information Governance Unit, City of Edinburgh Council Waverley Court – 2.1, 4 East Market Street Edinburgh EH8 8BGi
Tel: 0131 469 6200

Complaints and comments

If you wish to make a complaint or comment about how we have processed your personal information, you can do so by writing to the Council's Data Protection Officer.

If you are still unhappy with how the council have handled your complaint, you may contact

UK Information Commissioner's Office, Wycliffe House Water Lane, Wilmslow, Cheshire, SK9 5AF
Tel: 08456 30 60 60 | Website:

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